- Avoid awkward sentences.
- Use active verbs.
- Read your document out loud to make sure it makes sense.
- Use a second set of eyes to proofread your document.
Poorly written sentence: "Recognizing your desire for an improved pricing arrangement, the following is a good approximation of the existing contract with modifications to reflect the agreements we made when we held our meeting."
Say what?? Let's try this again.
Sentence that gets results: "We realize you want a better pricing arrangement, so we've modified the contract to reflect what we agreed to when we met."
Remember this: When it comes to effective writing, less is often more.
Tags: Writing, Business Writing, Media by Sistrunk